Policies & Guidelines
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Student Policies
Attendance Policy
Cancellation, Withdrawal, Refund Policy
Good Shepherd University requirements are described in the Catalog.
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Probation & Dismissal
Student Grievances
ACADEMIC STANDING
Academic standing is defined by the student’s GPA. The GPA is calculated by dividing the number of grade points earned in courses that assign letter grades by the number of units attempted. Courses in which grades of CR (Credit), NC (No credit), I (Incomplete) and W (Withdrawal) are assigned are not used in GPA calculation.
A student’s academic status takes into account both the cumulative total GPA, which includes coursework transferred from other institutions as well as coursework taken at the institution, and the GPA which includes only coursework taken at the institution.
Student records including all classes taken per semester (up to the current semester), the grades assigned per class, the student’s GPA per semester, the student’s accumulated GPA, transfer credits will be maintained on the institution’s student records database. Hard copies of updates to all student transcripts will be printed and stored in a secure file system as a backup system as a security procedure. All student records will be retained indefinitely from the time a student is admitted to the institution.
LEAVE OF ABSENCE
Students in good standing may take a leave of absence. Though no formal approval is required, it is suggested that students seek academic advisement. To encourage continuing students with satisfactory scholastic performance to return to the University following an absence, the University will automatically place qualified resident and nonresident students on a leave of absence if they:
Were matriculated students in the semester immediately prior to the beginning of the leave.
Were not disqualified at the close of the semester.
Did not receive an undergraduate degree at the end of the preceding regular term.
Eligible students who do not enroll in classes or who officially withdraw from all their classes within the first 20 days of instruction are placed on leave for that semester. If they do not register in the following semester, they are granted an additional semester of leave.
EXCEPTIONS:
Foreign students with J or F visas are eligible for leave, but they must request prior approval apply for a leave of absence.
Continuing students who do not enroll in the third semester after the two semesters of leave must reapply for admission.
New and returning students are not placed on any leave of absence and must reapply for admission during the next available application filing period.
The institution shall refund any credit balance on the student's account within 45 days after the date of the student's completion of, or withdrawal from, the educational program in which the student was enrolled. For purposes of this subdivision, "day" means calendar day.
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A student has the right to cancel the enrollment agreement and obtain a refund of charges paid through attendance at the first class session, or the seventh day after enrollment, whichever is later. A notice of cancellation shall be in writing, delivered to the Department Chair and forwarded to the Admissions and Records department.
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A withdrawal may be effectuated by the student’s written notice or by the student’s conduct, including, but not necessarily limited to, a student’s lack of attendance.
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The institution shall refund of 100% of the amount paid for institutional charges, less the application fee of $40, if notice of cancellation is made through attendance at the first class session, or the seventh day after enrollment, whichever is later.
If the student cancels the enrollment agreement or withdrawals after having completed 60% or less of the period of attendance, the student shall receive a pro rata refund.
The pro rata refund shall be no less than the total amount owed by the student for the portion of the educational program provided subtracted from the amount paid by the student, calculated as follows:
(1) The amount owed equals the daily charge for the program (total institutional charge, divided by the number of days or hours in the program), multiplied by the number of days student attended, or was
scheduled to attend, prior to withdrawal.
(2) Except as provided for in subdivision (3) of this section, all amounts paid by the student in excess of what is owed as calculated in subdivision (1) shall be refunded.
(3) Except as provided herein, all amounts that the student has paid shall be subject to refund, with the exception of the $40 application fee and any books purchased, which are non-refundable.
(4) For purposes of determining a refund, a student shall be considered to have withdrawn from an educational program when he or she withdraws or is deemed withdrawn in accordance with the withdrawal policy stated in the Catalog.